Home – Privacy Policy
Last Updated: 7/30/2025
Welcome to SafeGuard VRM (“Company,” “we,” “us,” or “our”). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, use our client portal, and engage with our services (collectively, the “Service(s)”).
Please read this Privacy Policy carefully. By using our Services, you consent to the data practices described in this statement.
We may collect personal information that you voluntarily provide to us, as well as information that is automatically collected when you use our Services.
Account Registration Data: When you register for an account, we collect personal information such as your name, company name, and email address.
Vendor Data: When you use our Services, you will input information about your third-party vendors, which may include company names and contact details.
Payment Data: When you subscribe to a paid plan, our third-party payment processor, Stripe, will collect your payment information. We do not store your full credit card information on our servers.
Communications: When you contact us via our contact form or email, we collect your name, email address, and the content of your message.
Log and Usage Data: Like most websites, we automatically collect information when you access and use our Services. This may include your IP address, browser type, operating system, referring URLs, pages viewed, and dates/times of access. This information is primarily needed to maintain the security and operation of our Services.
Cookies and Similar Technologies: We may use cookies and similar tracking technologies to access or store information to enhance user experience.
We use the information we collect for various business purposes, including to:
Provide, Operate, and Maintain our Services
Process Transactions
Communicate with You
Improve Our Services
Comply with Legal Obligations
We do not sell your personal information. We may share your information with trusted third-party service providers who perform services for us or on our behalf and require access to such information to do that work. These include:
Cloud & Application Providers: Softr (client portal hosting) and Airtable (database)
Payment Processor: Stripe (subscription payments)
Automation Platform: Make.com (workflow automation)
Data Sub-processors: Argos Risk, LLC (vendor data processing)
Website Hosting: Hostinger (marketing website)
We may also disclose your information where legally required to comply with law, government requests, or court orders.
Nature of Risk Data: Risk Data relates to risk assessment, analytics, and decision-support purposes.
Accuracy and Completeness: Risk Data may not always be complete, accurate, or current.
No Professional Advice: Risk Data is for informational purposes only and does not constitute legal, financial, insurance, investment, or professional advice.
Limitations on Use: Risk Data must be used only for lawful purposes, and may not be resold or redistributed without written consent.
Third-Party Sources: Some Risk Data originates from third parties; we make no warranties regarding their accuracy.
User Acknowledgment of Risk: By using Risk Data, you acknowledge that it may be incomplete or outdated, we do not guarantee outcomes, and we are not liable for reliance on such data.
We implement commercially reasonable administrative, technical, and physical security measures, relying on protocols of providers like Softr, Airtable, and Stripe. However, no electronic transmission or storage is 100% secure.
We retain personal information only as long as necessary for business purposes, legal compliance, dispute resolution, and enforcement of policies.
In accordance with the Minnesota Consumer Data Privacy Act (MCDPA) and other applicable laws, you have rights including:
Right to Know and Access
Right to Correct
Right to Delete
Right to Data Portability
Right to Opt-Out (targeted advertising, sale of data, profiling)
To exercise these rights, contact: admin@safeguardvrm.com.
We do not knowingly collect information from children under 13. If such data is collected, it will be deleted promptly.
We may update this policy from time to time, with a revised “Last Updated” date. Please review regularly.
If you have questions or comments, email us at: admin@safeguardvrm.com
